Managing assets in an architecture and engineering (A&E) firm is no small feat. You’ve got high-value equipment spread across multiple job sites, software licenses that need tracking, and a depreciation schedule that accounting needs to keep in check. One misplaced asset item, and suddenly, your budget is off, compliance is at risk, and someone is scrambling to figure out why a project is over cost.

That’s where Deltek Vantagepoint Asset Management application comes in. Built specifically for A&E firms, it takes the headache out of asset tracking, depreciation management, and financial reporting. If you’re still relying on spreadsheets or disconnected tools, it’s time for an upgrade.

Why A&E Firms Need Asset Management Software

A&E firms don’t just deal with computers and office furniture. You’re tracking high-value equipment, specialized design tools, testing kits, and software subscriptions—sometimes across multiple companies or locations.

Here’s what happens when you don’t have an asset management software in place:

• A piece of equipment “walks off” because there’s no system in place to track who has it.
• Depreciation gets calculated incorrectly, throwing off financial reporting.
• Project managers don’t have clear insight into available resources, leading to unnecessary purchasing.
• Compliance audits become a nightmare without a clear table of contents for asset records.

Without a structured asset management module, A&E firms risk wasted money, operational inefficiencies, and regulatory headaches. Not only does the lack of an asset management application create chaos and confusion within a company, it can also result in significant financial losses.

Without a centralized system to track assets, equipment can easily go missing or be misplaced, leading to unnecessary expenses for replacement or rental.

Overview of Deltek Vantagepoint Asset Management

The Deltek Vantagepoint Asset Management application is fully baked into the larger Deltek Vantagepoint ERP system for optimal performance. That means no more jumping between platforms or trying to reconcile asset records manually. Here’s how each key capability works to keep your firm on top of its asset management game.

Key Capabilities:

• Automated Asset Tracking – Know exactly where your asset items are, who’s using them, and how they’re tied to projects or departments.
• Depreciation Management – Supports various depreciation methods (including Section 179 deduction) so you can stay compliant while maximizing tax benefits.
• Integration with Financials – Syncs with the General Ledger and project financials to keep accounting in the loop.
• Compliance & Audits – Maintain accurate records and be audit-ready at all times.

Whether it’s keeping tabs on expensive equipment, applying the right depreciation methods, or ensuring compliance, this system takes the guesswork out of asset management.

5 Key Features and Benefits of Deltek Vantagepoint Asset Management

Without a proper asset management application, firms waste time tracking down missing equipment, struggle with inaccurate depreciation calculations, and risk compliance issues when audits roll around. Deltek Vantagepoint Asset Management solves these problems by offering a structured, automated, and audit-ready approach to asset tracking. Here’s how:

1. Centralized Asset Management

Ever had a project manager swear they returned an asset, while another swears they never received it? Miscommunications like these can cost firms thousands of dollars every year. Deltek Vantagepoint’s asset management platform keeps all asset items recorded in one place, preventing lost assets, duplicate purchases, and project delays. Here’s how it helps:

✔ Assign assets to employees, projects, or departments so there’s always accountability.
✔ Reduce misplaced equipment and “ghost assets” that can throw off your financials.
✔ Track real-time asset movements between offices, teams, and locations.

With a centralized system, your firm avoids financial discrepancies, reducing equipment downtime and ensuring asset items are where they need to be—when they need to be there.

For firms managing assets across multiple locations, implementing best practices for inventory management is critical to ensuring that the right equipment is available when and where it’s needed.

2. Automated Depreciation and Compliance

Manually calculating depreciation methods in spreadsheets is a tedious and error-prone process, often leading to costly miscalculations and compliance risks. Deltek Vantagepoint Asset Management eliminates this hassle by automating depreciation calculations, making sure that asset values are accurate and financial reports remain compliant with tax regulations.

The system supports multiple depreciation methods, including straight-line, double-declining balance, and Section 179 depreciation, applying the appropriate method automatically based on asset type and company policy. It also incorporates depreciation values directly into financial records, so that firms maintain accuracy across all reporting periods, reducing discrepancies and audit risks.

Furthermore, Deltek Vantagepoint keeps detailed documentation for audit readiness and tax filings, making sure that firms meet compliance standards without scrambling for records. With these built-in depreciation methods, A&E firms can confidently take advantage of deductions, maximizing tax benefits while maintaining proper asset item valuations in financial statements.

3. Seamless Integration with Accounting & Project Financials

Asset tracking shouldn’t be disconnected from your financials. When it is, firms run into duplicate data entry, mismatched asset values, and inaccurate project costs. Since Deltek Vantagepoint Asset Management is built within Deltek Vantagepoint, it eliminates these issues by integrating asset records directly with your accounting system:

✔ Syncs asset costs with project budgets so there’s no guessing where the money went.
✔ Feeds real-time data to accounting, ensuring accurate balance sheets and tax filings.
✔ Eliminates duplicate entries and spreadsheet tracking.

By linking asset items directly to project financials, firms maintain better visibility into how assets are used and depreciated, reducing accounting discrepancies and improving financial accuracy.

4. Asset Lifecycle Management

Assets don’t last forever—equipment breaks, software licenses expire, and assets depreciate, requiring eventual replacement. Without a clear system in place, firms risk unexpected costs, project delays, and compliance issues when assets reach the end of their useful life. Deltek Vantagepoint Asset Management provides a structured approach to tracking every asset item from purchase to disposal, ensuring that nothing slips through the cracks. The system allows firms to monitor maintenance history, helping them plan for replacements before equipment fails and disrupts critical work.

5. Custom Reporting & Audit Readiness

Need a depreciation report? A breakdown of property types? A list of search results for a specific parent topic? No problem. Deltek Vantagepoint Asset Management generates customizable reports that make audits, tax filings, and financial planning easier by:

✔ Run asset reports instantly with full maintenance and depreciation records.
✔ Be audit-ready at all times with organized, accessible asset documentation.
✔ Customize reports for internal reviews, tax filings, or investor presentations.

With powerful reporting tools, firms can quickly pull accurate asset data whenever it’s needed—whether for year-end financials, tax deductions, or compliance audits.

Getting Started with Deltek Vantagepoint Asset Management

Getting a new asset management application up and running can feel like a big lift, but it doesn’t have to be. Deltek Vantagepoint Asset Management software is built to work seamlessly with your firm’s existing processes—but like any tool, it works best when it’s set up properly from the start. That’s where BCS ProSoft comes in.

We’ve worked with A&E firms of all sizes, helping them ditch the spreadsheets and disconnected tracking systems in favor of a fully integrated asset management solution. Whether your firm is brand new to Deltek Vantagepoint or looking to expand its use of the system, our team makes sure everything is configured to fit the way you work.

How BCS ProSoft Helps:

• We assess your current asset tracking process. Are you juggling spreadsheets? Using outdated software? Tracking assets manually? We help identify gaps and show you how Deltek Vantagepoint Asset Management can improve efficiency.
• We handle the setup and configuration. From setting up depreciation methods and property types to configuring search criteria and asset categories, we make sure everything is structured correctly from the start.
• We migrate your existing data. If you’ve been tracking assets in multiple systems (or worse, on paper), we ensure all your asset items are imported into Deltek Vantagepoint accurately—without losing critical data.
• We train your team. A system is only as good as the people using it. We provide hands-on training so your team knows exactly how to track, manage, and report on asset items efficiently.
• We offer ongoing support. Need adjustments as your firm grows? Have a question about search results or audit reports? We’re here to help long after the initial setup.

The goal? Make asset management easy, accurate, and fully integrated with your firm’s financials.

BCS ProSoft makes sure you’re getting the most out of Deltek Vantagepoint. If your firm is ready to take asset tracking to the next level, let’s talk. Get in touch today, and we’ll help you get started.

Final Take on Deltek Vantagepoint Asset Management

Keeping track of assets in an A&E firm is a critical part of keeping projects on schedule, budgets on target, and financial reports accurate. When asset management is disorganized, it creates a ripple effect of problems. Equipment disappears, project managers make costly duplicate purchases, and finance teams struggle to keep up with depreciation and compliance requirements.

With Deltek Vantagepoint, everything is connected. Whether you’re tracking survey equipment across job sites, managing software licenses, or planning for asset replacements, the system makes sure nothing slips through the cracks. No more guessing where an asset is, who’s responsible for it, or how it affects your financials. The right information is always at your fingertips, so decisions can be made with confidence.

But implementing a new system doesn’t have to be a headache. BCS ProSoft helps A&E firms set up and optimize Deltek Vantagepoint Asset Management so it works the way you need it to. From configuring depreciation settings to training your team, we make sure you get the most out of the system from day one.

If your firm is tired of chasing down missing assets, scrambling through spreadsheets, or dealing with inaccurate financial records, it’s time to make a change. Let’s get your asset management under control. Reach out to BCS ProSoft today, and we’ll help you get started.

Key Takeaways

• Asset management is about controlling costs, improving efficiency, and ensuring compliance. Without a structured system, firms risk financial discrepancies, misplaced assets, and compliance headaches.
• Deltek Vantagepoint Asset Management provides a fully integrated solution that ties asset tracking directly into financials, project budgets, and audit readiness. No more disconnected spreadsheets or manual reconciliation—everything is in one place.
• BCS ProSoft helps A&E firms configure, train, and optimize their system to ensure a smooth transition and maximum efficiency.

Frequently Asked Questions