Managing the financials of a company with multiple entities can be a daunting task. Keeping track of different budgets, expenses, and revenue streams across various locations or departments requires a level of organization and precision that can quickly become overwhelming. Luckily, there is a solution to help simplify this process – Multi-entity accounting with Sage Intacct.

In this blog, we’ll dive into the power of Sage Intacct multi-entity capabilities and how it can streamline your financial management. Furthermore, we’ll explore the key features and benefits of this powerful tool. Let’s get going!

What is Multi-Entity Accounting? 

Multi-entity accounting is a feature within Sage Intacct that allows businesses to manage the financials of multiple entities, such as separate legal entities or departments, under one platform. This means that instead of having separate systems for each entity, all financial data can be consolidated and managed in one place.

There are many benefits for business owners to operate as a multi-entity. One big one is that it not only saves time and effort but also provides a more accurate and comprehensive view of the overall financial health of your organization. 

With multi-entity accounting, you can easily compare and analyze performance across different entities, identify areas for improvement, and make informed business decisions. If you are interested in taking a deep dive, check out our blog on multi-entity accounting.

What is the Best Multi-Entity Accounting Software? 

Man sitting at a desk with a laptop and a monitor, writing in a binder with a pen (Sage Intacct multi-entity accounting)

There’s a variety of multi-entity accounting software available in the market, each with its own unique features and capabilities. Some popular options include Sage Intacct, QuickBooks Enterprise, NetSuite, and Xero.

When it comes to choosing the best multi-entity accounting software for your organization, it’s important to consider your specific needs and requirements.

Sage Intacct emerges as the best accounting software in this domain for several reasons. Its cloud-based platform offers unparalleled flexibility, scalability, and security, making it an ideal solution for businesses of all sizes. From small business accounting software needs to the complex demands of multi-entity companies, Sage Intacct caters to a broad spectrum of accounting requirements.

How Does Sage Intacct Help With Multi-Entity Accounting? 

The most significant advantage of Sage Intacct’s multi-entity accounting is its ability to manage multiple entities within a single system. This means that you can easily track, consolidate, and report financial data across all your business units with just a few clicks. The software offers a unified view of your finances, giving you real-time insights into the performance of each entity and overall organization.

Moreover, Sage Intacct’s customizable chart of accounts allows you to create unique financial structures for each entity or location. You can also set up intercompany transactions and eliminate the need for manual journal entries between entities. This simplifies the accounting process and reduces the risk of errors or discrepancies. Let’s go further into some of the many benefits of Sage Intact Multi-Entity.

10 Benefits of Sage Intacct For Multi-Entity Management 

We’ve just touched on some of the general features of Sage Intacct for multi-entity management, but let’s talk about the specific benefits it offers:

1. Easy Implementation

Our clients say implementing Sage Intacct was surprisingly straightforward, a testament to its user-centric design and comprehensive support resources. The platform’s intuitive interface and clear guidance facilitated a seamless transition from your previous system. Importantly, this ease of implementation doesn’t just minimize disruption; it accelerates your journey toward leveraging the full potential of multi-entity accounting. 

The ability to integrate with existing systems, including ERP systems, inventory management, and customer relationship management platforms, ensured that we could maintain continuity in our business processes, making the switch not just easy but also incredibly efficient.

2. Streamlines Inter-Company Transactions

Before Sage Intacct, our clients said managing transactions between our entities was a complex and time-consuming task, often fraught with errors and inconsistencies. Sage Intacct revolutionized this aspect of accounting, automating the inter-company transaction process. This automation ensures accuracy and consistency across all transactions, greatly reducing the risk of manual errors. This includes not only financial transactions but also the procurement process through centralized purchasing. It simplifies the once-daunting task of reconciling accounts between entities, making inter-company transactions a streamlined and efficient process.

3. Saves Time

One of the most tangible benefits our clients have experienced with Sage Intacct is the significant time savings. By automating routine accounting tasks such as entries, reconciliations, and report generation, Sage Intacct frees up the accounting team’s time. This efficiency allows your team to focus on more strategic tasks, such as analysis and decision support, which are crucial for driving business growth. The reduction in manual tasks not only saves time but also increases the overall productivity and efficiency of your accounting department.

4. Real-Time Reporting

Access to real-time financial data has transformed our decision-making process. Sage Intacct’s real-time reporting capabilities provide instant insights into financial performance across all entities. This immediate visibility allows you to make informed decisions swiftly, respond to changes in our business environment proactively, and identify opportunities for improvement and growth. The real-time data flow is a powerful tool for maintaining financial health and driving strategic initiatives. 

For businesses seeking to master the complexities of these transactions, diving into the guide to managing intercompany transactions can offer valuable strategies and insights, further enhancing the benefits provided by Sage Intacct’s reporting features.

Sage Intaact on desktop monitor

5. Umbrella Views

Sage Intacct’s umbrella views have been a game-changer for our client’s management teams. This feature offers a consolidated view of financial performance across all entities under a parent company. With umbrella views, you can assess the overall health of the business at a glance, identify trends, and make comparisons between entities. This holistic perspective is invaluable for strategic planning and ensures that our business decisions are informed by a comprehensive understanding of the entire operation.

6. Aggregated Reporting

Aggregated reporting in Sage Intacct allows our clients to compile and analyze financial data from all entities into a single report. This capability is crucial for understanding the big picture of our financial standing. It simplifies the process of generating consolidated financial statements, making it easier to assess the company’s overall performance and comply with reporting standards. Aggregated reporting is instrumental in streamlining the preparation of reports for stakeholders, providing them with clear and concise financial insights. 

7. Entity-Level Reporting

While aggregated reporting gives us a bird’s eye view, entity-level reporting dives into the specifics of each entity’s performance. Sage Intacct enables detailed reporting for individual entities, allowing for granular analysis of financial data. This detail is critical for identifying the strengths and weaknesses of each entity, enabling targeted strategies for improvement. Entity-level reporting fosters accountability and performance optimization across all parts of our organization.

8. One Shared Account

Sage Intacct’s design around a single shared account for managing multi-entity organizations simplifies our accounting landscape dramatically. This unified approach to account management means you can oversee financial operations across all entities through a single login. This consolidation eliminates the need to switch between different systems or databases, streamlining the management process and reducing the potential for error.

9. Self-Balancing Transactions

The self-balancing transaction feature in Sage Intacct ensures that all inter-entity transactions are automatically balanced within the system. This functionality eliminates the time-consuming and error-prone process of manual reconciliation, ensuring accuracy and integrity in financial records. Self-balancing transactions simplify month-end closing processes, ensuring that your financial statements reflect the true financial position of our multi-entity operation. Plus, the inter-entity entries snapshot offers a clear view of all transactions between entities, supporting accurate consolidated financial statements.

10. Inter-Entity Entries Snapshot

Finally, the inter-entity entries snapshot as part of a journal entry provides a comprehensive overview of all transactions between entities. This snapshot is an invaluable tool for auditing and analysis, offering clear visibility into the flows of funds and resources between entities. It helps in ensuring compliance with internal policies and external regulations, making it easier to identify and rectify discrepancies. The snapshot feature enhances transparency and governance across our multi-entity structure, reinforcing financial integrity and accountability.

Sage Intacct Multi-Entity: Final Thoughts

Sage Intacct is more than managing financial data- it’s about gaining insights that drive strategic business decisions. With powerful features like entity management, inter-entity transactions, and snapshot functionality, organizations can streamline their financial processes and gain a competitive edge in today’s complex business landscape. Whether you have two entities or hundreds, Sage Intacct’s multi-entity capabilities provide the scalability and flexibility to meet your evolving needs. So why wait? Take control of your multi-entity structure with Sage Intacct and unlock a world of possibilities for your organization. Contact us today to get started!

Frequently Asked Questions

What is multi-entity accounting software?

Multi-entity accounting software is a sophisticated tool designed to manage complex accounting processes and financial data across multiple business entities under a single parent company. It simplifies accounting functions, such as reconciliations, financial reporting, and transaction management, for businesses operating in diverse sectors or regions.

What does multi-entity accounting software do?

This type of software streamlines the accounting processes across a multi-entity company, enabling efficient management of financial data, even in scenarios involving multiple currencies. It supports various accounting functions, including but not limited to, accounts payable, accounts receivable, and financial consolidation, thereby enhancing operational efficiency.

Who uses multi-entity accounting software?

Multi-entity accounting software is used by businesses that operate multiple business units, subsidiaries, or legal entities, commonly referred to as a multi-entity company. This includes financial companies, conglomerates, and any organization managing multiple businesses or locations, especially those dealing with transactions in multiple currencies.

What are the 3 types of reports available in Sage Intacct?

Sage Intacct offers financial reports, consolidated financial statements, and entity-level reports. These reports provide comprehensive insights into a multi-entity company’s financial health, enabling users to make informed decisions based on real-time data and analytics.

What does multiple entities mean?

The term “multiple entities” refers to a business structure where a parent company owns several subsidiary companies or business units, each operating as a separate legal and financial entity. This structure is common among financial companies and organizations that run multiple businesses, often necessitating complex accounting processes to manage the finances of each entity effectively.