Step 1: In the Transaction Center, select AP Voucher/New.
Note: in the File Name that it is an AP Reversal, example Reverse FedEx Voucher.
Step 2: Enter the Vendor name or number and click Enter. Don’t fill in any other fields.
Step 3: From the toolbar, click on Voucher Lookup.
Step 4: From the pop up screen, select the voucher you wish to reverse.
Step 5: When this pop up screen closes, click on Voucher Lookup again and select Reverse Lines.
Step 6: From this pop up screen, select the line or lines that you wish to reverse.
Step 7: The reversal will automatically populate in your Transaction File.
Step 8: On the line below the reversal, you can make any necessary corrections to the voucher. Or, you can elect to post the negative file.
Step 9: Check the file Control Totals before closing. Go to Transaction Posting and post the file. Review affected reports (example: Voucher Schedule) to confirm that the voucher has been reversed.
Note: when you void an AP check, the voucher will return to unpaid status. If you are reissuing the check, the AP is available for payment. However, if you are not reissuing the check, you will need to Reverse the AP Voucher.
About the Author
Nedra Roberson joined the BCS ProSoft team in January of 2012. She has been a Vision consultant/trainer since April 2004 providing training for clients using Advantage and Vision software. She has been responsible for the successful training and implementation for firms ranging in size from as few as 15 persons to 350 persons. Prior to this, she worked as the finance manager for a civil engineering/architecture firm. In January of 2003, this firm was one of the first, nationwide, to go live with Vision.
Nedra has been married to Dave for 37 years. They have two sons, both served with the U. S. Marine Corps in Afghanistan, Pakistan, Somalia and Iraq. Four year old granddaughter, Taylor, brings new meaning to “staying busy”!