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|Deltek Premier PartnerDeltek Premier Partner Since 1995 · Built for Engagement-Centric Consulting Firms
Deltek Vantagepoint for Consulting Firms
Your consultants live in spreadsheets. Your utilization rate sits at 70%. Your invoices go out the second week of the month. Vantagepoint ties pursuits, engagements, time, billing, and project margin into one engagement-centric system. BCS ProSoft is a Deltek Premier Partner since 1995, serving consulting firms nationwide.
Built for consulting firms 25–500 employees ready to run on engagement data, not month-end reconstructions.
Vantagepoint Resource Utilization — live by week, by consultant
on Deltek
Utilization Target
Partner Since
Implementation
THE OPERATIONAL CASE
What you're managing today · What changes after Vantagepoint.
| TODAY — CONSULTING ON A PATCHWORK STACK | AFTER VANTAGEPOINT |
|---|---|
| ✗Consultants enter time on Friday for the week (or not at all) | ✓Mobile timesheet on the road; daily entry, manager approval in-app |
| ✗Utilization is whatever a manager guesses in the staffing meeting | ✓Real-time utilization by person, team, practice — vs. 80% benchmark |
| ✗Pipeline lives in HubSpot. Projects live in spreadsheets. They never meet. | ✓Pursuit to engagement to invoice in one system. Won deal becomes project setup automatically. |
| ✗Invoices go out 12-day lag because billing reads spreadsheets | ✓Granular invoicing at task, phase, or project level. Multi-rate: T&M, fixed-fee, retainer. |
| ✗Month-end takes the first week of next month | ✓Real-time financials. Close in days, not weeks. |
| ✗Leadership reads a 60-tab dashboard nobody trusts | ✓8–12 dashboards configured for each role: PM, practice lead, CFO, partner. |
THE BENCHMARK EVERY CONSULTING FIRM TRACKS
The 80% utilization benchmark — where does your firm sit?
The 2024 SPI Professional Services Maturity Benchmark puts industry-average billable utilization at 70.7%. High-performers cross 80%. Every percentage point matters: a 100-consultant firm at $150 effective bill rate gains roughly $300,000 of recovered revenue per utilization point gained.
- Time entered late, captured incompletely
- Staffing decisions made in email
- Margin known after invoice clears
- Time captured but utilization unknown until month-end
- Weekly staffing meetings on stale data
- Margin known at month-close
- Real-time utilization visible to PMs and leads
- Resource forecast tied to pipeline 90d out
- Margin tracked engagement-level in real time
WHAT VANTAGEPOINT CHANGES
Four shifts from spreadsheet operations to engagement performance.
RESOURCE PLANNING
See who’s available before the engagement starts.
Match consultants to engagements based on skill, availability, and target utilization — not Slack messages and gut. Vantagepoint Resource Management forecasts the next 90 days of capacity against your signed pipeline. Practice leads see the staffing gaps before the gap becomes a fire drill.
ENGAGEMENT PROFITABILITY
Every engagement, profitable. Every report, current.
Real-time engagement margin by client, by phase, by consultant. Burn rate vs. budget visible to the engagement manager — not buried in a month-end report. The write-down conversation moves from reactive (“we lost money on the Acme project”) to proactive (“Acme is trending 8% over plan in week 3 — what changes?”).
TIME, EXPENSE, BILLING
Capture the hour you used to lose.
Mobile timesheet on the road. Daily entry, not Friday-before-vacation. Multi-rate billing for the way consulting actually sells: T&M, fixed-fee, retainer, milestone. Granular invoicing at task, phase, or engagement level — Surf to Snow’s CIO called this Vantagepoint’s decisive feature for clients with three+ levels of invoice detail.
CRM TO CASH
Pursuits flow into projects flow into invoices.
Pipeline forecast feeds resource forecast. Won opportunities auto-populate project setup with the proposed budget, the proposed team, and the proposed milestone schedule. The two-week kickoff lag — sales hands the engagement to ops, ops scrambles to set up the project — drops to days.
WHAT VANTAGEPOINT DELIVERS
Consulting and professional-services firms running on Vantagepoint.
These are Deltek-published customer stories. They illustrate what Vantagepoint does for engagement-centric firms.
“We’re more on top of our aging accounts receivable thanks to dashboards.”
“Vantagepoint has added a lot more efficiency. We can maximize the utilization of our staff.”
Selected Vantagepoint specifically for cloud-based real-time insights and the ability to make data-driven decisions across the org.
WHY CONSULTING FIRMS WORK WITH BCS PROSOFT
Deltek Premier Partner. Consulting-firm implementations done by an in-house US team.
READY TO START THE CONVERSATION?
Discovery call first.
Demo and pricing follow.
30 minutes on your current systems, your engagement model, your team size, and what’s keeping utilization where it is. If Vantagepoint fits, we demo with your use case. Pricing follows the discovery — no anchor numbers before we understand the scope.
30-minute discovery. Deltek Premier Partner team, US-based.
FREQUENT QUESTIONS
Common questions from consulting firm leadership.
Is Deltek Vantagepoint right for a 50-person consulting firm?
Vantagepoint serves consulting firms typically in the 25–500 employee range. Below 25, lighter-weight PSA tools (BigTime, Mavenlink) often fit. Above 500, the question becomes how many entities and geographies — Vantagepoint scales there too.
What’s the difference between Deltek Vantagepoint and Deltek Vision?
Vantagepoint is the modern (2018+) successor to Vision. Same project-accounting DNA, modern UI, mobile-first time entry, embedded CRM, and a SaaS deployment option. Deltek has announced Vision support ends December 31, 2026 — every Vision shop will need to migrate, upgrade, or switch products.
How does Vantagepoint compare to NetSuite for consulting firms?
NetSuite is general-purpose ERP with a project module. Vantagepoint is project- and engagement-native — utilization, billable hours, multi-rate billing, and engagement-level profitability are the central nervous system, not a module. For firms whose business is engagements, Vantagepoint fits the workflow without customization. NetSuite typically requires custom development to reach the same depth.
What does a Vantagepoint implementation cost for a consulting firm?
Costs scale with seat count, modules selected, data migration complexity, and integration scope. BCS scopes the implementation in a Phase 1 discovery and provides a formal quote at the end of that phase — no anchor pricing before scope is understood.
Can BCS handle a consulting firm outside of Texas or Oklahoma?
Yes. BCS is a nationwide Deltek Premier Partner. Implementations are delivered remotely (with travel as needed) by a US-based in-house team. Geographic location is not a constraint.
How long does a Vantagepoint implementation take?
For a consulting firm under 150 users with standard module scope, plan 6–9 months from kickoff to go-live. Phase 1 (discovery + scope) runs the first 4–6 weeks. Phase 2 (configuration + data migration + training) is the bulk of the timeline. Phase 3 (go-live + 90-day hypercare) closes it out.
